Freelancer Terms & Conditions

1. ENGAGEMENT STATUS

The Freelancer is engaged on a self-employed, freelance basis. Nothing in this Agreement shall be deemed to create an employment relationship, partnership, or joint venture.

The Freelancer is responsible for their own:

  • Tax and National Insurance

  • Public liability insurance (where applicable)

  • Any other obligations arising from self-employment

2. SCOPE OF WORK (WEDDINGS & EVENTS)

The Freelancer may be engaged to assist with wedding and event floristry, including but not limited to:

  • Floral preparation and conditioning

  • Wedding and event installations

  • Venue styling and breakdown

  • On-site floral support during weddings

  • Other duties reasonably related to wedding floristry

Work is offered on an ad-hoc basis. There is no guarantee of minimum hours or future bookings.

3. PLACE OF WORK

The place of work (venue/location) will be agreed in advance for each booking. Locations may vary and can include early starts, long days, weekends, and travel to wedding venues.

4. HOURS OF WORK

The Freelancer acknowledges that wedding work often requires long and variable hours.

  • The Freelancer agrees to work more than 8 hours in a single day when required by the event schedule

  • Breaks will be provided where reasonably possible, but flexibility is essential due to the nature of weddings

  • Overtime rates, if applicable, will be agreed in advance

  • Hours of work will be agreed in advance, however when on site these may change depending on the scope of work / events outside of our control

5. TRAVEL & FOOD

Unless otherwise agreed in writing:

  • The Freelancer is responsible for their own travel costs to and from the agreed place of work

  • The Freelancer is responsible for providing their own food and refreshments

Any exceptions must be discussed and agreed in advance of the booking.

6. CANCELLATION OF BOOKINGS

Leafy Couture reserves the right to cancel a freelance booking up to two (2) weeks prior to the agreed date without penalty.

In the event of cancellation within two weeks, Leafy Couture will endeavour to provide notice as soon as reasonably possible, though payment is not guaranteed unless otherwise agreed in writing.

7. PROFESSIONAL CONDUCT

Leafy Couture prides itself on professionalism and high standards, particularly within the wedding industry. While on site, the Freelancer agrees to:

  • Act professionally and courteously at all times

  • Be respectful to clients, venues, planners, and suppliers

  • Refrain from offensive or coarse language

  • Smoke or vape only in designated areas

  • Follow all venue rules and instructions

  • Dress appropriately for weddings and events

Any accidents, incidents, or concerns must be reported immediately to the named Leafy Couture contact on site.

Failure to meet these standards may result in termination of the engagement and exclusion from future work.

8. HEALTH & SAFETY

The Freelancer agrees to take reasonable care of their own health and safety and that of others, and to comply with all health and safety procedures set out by Leafy Couture and/or the venue.

9. PHOTOGRAPHY & SOCIAL MEDIA

The Freelancer may take photographs for personal reference or private enjoyment only.

  • No images or videos may be shared online or on social media without prior written consent from the Leafy Couture region you are working for

  • Images must not be shared until they have been shared by both the venue and Leafy Couture

  • If permission is granted, all imagery must:

    • Credit Leafy Couture (region)

    • State that the work was completed as a freelancer for Leafy Couture (region)

    • Tag Leafy Couture (region) where applicable

10. NON-COMPETE

During any engagement with Leafy Couture and for six (6) months following the last date worked, the Freelancer agrees not to:

  • Contact Leafy Couture Clients directly to provide wedding or event floristry services

  • Undercut, replace, or compete with Leafy Couture for weddings or events where they were introduced through Leafy Couture

This restriction applies only to clients, venues, or weddings the Freelancer became aware of through their work with Leafy Couture.

11. NON-SOLICITATION

The Freelancer agrees that during the engagement and for six (6) months thereafter, they will not:

  • Solicit or attempt to solicit Leafy Couture clients for their own business

  • Accept direct bookings from Leafy Couture clients introduced during freelance work

  • Promote their own floristry services to clients, planners, or venues while representing Leafy Couture

12. CONFIDENTIALITY

All client information, pricing, designs, schedules, and business practices are confidential and must not be shared during or after the engagement.

13. TERMINATION

Either party may terminate this Agreement at any time. Leafy Couture reserves the right to terminate immediately in cases of misconduct, breach of contract, or unsafe behaviour.

14. GOVERNING LAW

This Agreement shall be governed by the laws of England and Wales.

15. AGREEMENT & SIGNATURE

By completing the below and agreeing to the terms, the Freelancer confirms they have read, understood, and agree to this Agreement.